Pedal Qld 2020 – Conditions of Entry
These Terms and Conditions of Entry (“Entry Terms”) are designed to enable the Pedal Queensland Cycle Challenge (the “Event”) to run effectively. By registering to participate in the Event, you (the “Rider”) accept and agree to be bound by these Entry Terms.
- “The Organiser” is Bicycle Queensland Inc (ABN 11 428 868 797) and where appropriate includes officers, employees, agents, sponsors, volunteers and contractors.
- Online entries close at 5pm on Sunday, 30 August 2020. An entry is not considered complete until all required Rider information is supplied, and full payment has been received.
- All fees are non-refundable.
- In the event that it is judged fees are refundable, then refunds are less any processing costs that have been incurred. For example, but not limited to, entry platform fees, credit card processing fees etc.
- Entries are not transferable.
- I declare that I will follow the direction of the relevant government and health authorities for all activities I am involved in for the Event. This includes government restrictions relating to the COVID-19 pandemic including but not limited to social distancing and self-quarantine orders.
- Only standard human-powered or electric power-assisted bicycles, unicycles or tricycles are permitted in the Event. Scooters, combustion engines and power-assisted drives capable of generating over 250 watts are not permitted on the Event. Refer to Legal motorised bicycles in the Queensland bicycle road rules.
- Indoor exercise bikes and trainers are also permitted in the Event.
- The Rider is responsible for ensuring they are physically and mentally capable of completing the Event. Any Rider with a specific medical condition that may affect their own safety, or the safety of others should reconsider entering the Event and seek professional medical advice.
- It is the Rider’s responsibility to have available, as they need, water, suitable food and/or medication which may be necessary to treat any particular medical condition from which they suffer.
- The Rider must ensure their bicycle is in sound mechanical condition prior to and on the Event.
- Persons under the age of 18 require the consent of their parent or guardian to participate in the Event. The parent or guardian shall provide their name and signature as evidence of consent and acceptance of the Entry Terms. The parent or guardian agrees to release and indemnify the Organiser in the same manner and to the same effect and extent as if they were the person first named on the entry form and participating in the Event.
- Communications will principally be made via email. The Rider should provide a valid email address or if they do not have access to an email address, they should make every effort to read updates posted on the Event website/social media page.
- The Rider consents to receiving and agrees to read all information that is made available on the Event website, in email correspondence, via postal services and all other literature concerning the Event.
- The Organiser has the right to offer special promotional offers throughout the marketing campaign as incentives to different segments of riders. These offers include value additions and discounts. These offers may not be available to all riders and can be added or removed at the discretion of the Organiser.
- The Rider acknowledges that any video footage or still images submitted by the Rider to the Organiser may be used by the Organiser, event sponsors and stakeholders for promotional and publicity purposes, operational assessments, and related cycling activities. The Rider consents to the use of such images for these purposes upon registration.
- All merchandise purchased is non-refundable.
- Except as otherwise stated in these Entry Terms, the Organiser is under no obligation to refund monies or entry fees due to non-use, cancellation, failure to participate or dissatisfaction by the Rider.
- Conduct which, in the opinion of the Organiser, has, may or will result in a breach of these Entry Terms, harm or damage to any Rider or their property, illegal activity, bad language, or other antisocial behaviour, may result in the Rider’s removal from the Event.
- The Organiser reserves the right to refuse participation in the Event to any person without providing a reason, even though that person may be in possession of a valid entry.
- The Organiser reserves the right to change details published about the Event or items provided as part of the Event without notice.
- The Organiser is not liable to the Rider for any loss, damage, cost or expense of any kind, including (but not limited to) refund of entry fees, if the Rider is denied participation to or removed from the Event for any reason.
- The Organiser is not liable to the Rider for any loss, damage, cost or expense of any kind including, but not limited to, refund of entry fees, due to program changes, poor weather before or during the Event or postponement or cancellation of all or part of the Event due to circumstances beyond the control of the Organiser including (but not limited to) weather, safety, theft, disaster, accident, strike or direction by any government authority.
Rewards and Prizes
- The rewards offered as part of the Event are done so in good faith by sponsors and partners of the Organiser. The rewards are part of the incentive program and do not form part of the integral workings of the Event.
- Rewards may be withdrawn by the Organiser at any time without notice.
- Individual rewards will have their own terms and conditions in order to recoup.
- The organiser is not liable for any third-party reward offer being invalid at the time any participant attempts to recoup advertised rewards.
- The organiser, from time to time, will share contact details of participants with partners and sponsors in order for rewards to be validated.
- Any prizes offered as part of the Event, will be drawn at random by the Organiser. This excludes the prizes awarded to the “Top Fundraisers” in each region.
- Bicycle Queensland staff, immediate family, Event partners and complimentary entries are not eligible to win any prize offered during the Event
Weekly Photo Competition – Entry & Voting
- By uploading your image and submitting it to the Pedal Queensland platform you are permitting the Organiser, event sponsors and stakeholders use of your image for promotional and publicity purposes, operational assessments, and related cycling activities. The Rider consents to the use of such images for these purposes upon registration.
- When voting in the weekly photo competition you are permitting the Organiser use of your email address for marketing and data collection purposes. The voter consents to the use of their email and unsubscribe options will be available.
- The prizes advertised may be withdrawn or changed by the Organiser at any time without notice.
Acknowledgment and Waiver
- The Rider acknowledges and understands that cycling activities are dangerous recreational activities and that by participating in them they are exposed to certain risks including injury, death and damage to their property, including as a result of the negligence or breach of contract of the Organiser.
- In consideration of the Organiser permitting the Rider to enter and participate in the Event, the Rider hereby releases and indemnifies the Organiser from and against all and any claims, suits, demands, liabilities, loss and damage (including indirect and consequential loss), costs, expenses and, interest whether pursuant to common law or statute, that the Rider may suffer or incur arising from or connected with the Rider’s participation in the Event including as a result of the negligence, breach of duty, breach of care or other fault or responsibility of the Organiser.
- If the Rider is a parent or guardian of a person under 18 years (“Under Age Child”) who is participating in the Event, that the Rider consents to the Under Age Child participating in the Event and agrees to take full and sole responsibility for the Under Age Child’s safety and participation in the Event. The Rider further agrees and undertakes to the Organiser for and on behalf of the Under Age Child that the release and indemnity contained in the previous clause applies with full force and effect to the Under Age Child and that the Rider and any spouse or de-facto spouse or partner will take no steps of any sort on behalf of the Under Age Child that would result in the release and indemnity in the previous clause being rendered inoperative, of no effect or being declared or ordered by a court of law as not applying to the Under Age Child.
Updated: February 18, 2015
Bicycle Queensland is committed to providing its members and event participants with the highest level of service and to protect your privacy and confidentiality of personal information, in line with the Australian Privacy Principles in the Privacy Act 1988 ( Cth) (Privacy Act).
Bicycle Queensland will only collect personal information that has been submitted with the complete knowledge of the member/participant and make all reasonable attempts to gather only enough information to satisfy the needs of our members and event participants for identification purposes in relation to their membership or their participation in a Bicycle Queensland event.
Collection of personal information is limited to allow Bicycle Queensland to better deliver events and services which contribute to our mission of increasing cycling in Queensland. Bicycle Queensland will not sell or license information collected and stored in our database, to any third party.
Bicycle Queensland collects information:
- Directly from the member or event participant by phone;
- In person at an event or the Bicycle Queensland office;
- By mail in a written application form;
- Via faxed application form;
- Via online forms;
- Via Facebook, YouTube and Twitter.
Bicycle Queensland does not buy or solicit personal information from other sources. During your communication with us, please do not provide us with personal information of any other individual unless you have the express consent of that individual to do so. If you do provide us with such information about another individual, you;
- Warrant that you have that individual’s consent to provide their information to us.
Bicycle Queensland typically records:
- Name and address;
- Date of birth;
- Email address;
- Telephone and fax numbers;
- Information about the goods or services you have ordered: T-shirt or similar clothing size – when and where applicable;
- Information from enquiries you have made;
- Communications between us;
- Preference of meal type and special dietary requirements – when applicable;
- Emergency contact details/person;
- Skills and licences for volunteering;
- The same details for other persons listed on the same Household Membership application or the same Event application.
We consider this to be the minimum amount of information that we need to collect to provide the level of service our members and riders require for their individual and collective cycling needs.
Use of information
The personal information collected will be used in order to:
- Provide the level of service members’ and ride participants’ require;
- Administer and manage those services, including membership renewals, payment of outstanding premiums, issuing of receipts and responding to member comments or questions;
- Mail to members at the address on file, a copy of the bi-monthly Queensland newsletter and national cycling magazine;
- Inform members and riders of forthcoming events and opportunities or matters concerning their membership status. Members will be
- informed how they can opt out of these communications if they so wish;
- Better understand the needs of members and event participants in order to effectively respond to those needs;
- Provide secondary parties with the relevant details relating only to members’ and riders’ agreement to participate in a programme run by that secondary party;
- Provide a member’s contact details to a local Bicycle User Group or other cycling group for invitations to cycling events if approved by the Bicycle Queensland Executive;
- Provide our professional advisers, including auditors, lawyers and insurers, to the extent necessary for them to carry out their legal requirements;
- Government and regulatory authorities and other organisations, if required by law.
Information is stored in compliance with current legislation in electronic form. All reasonable steps will be taken to ensure that the information is kept secure and that access is restricted to the person it relates to and those who require access to perform the function required by the member or event participant only.
Security of information
Bicycle Queensland takes all reasonable precautions to protect information of members and event participants. Bicycle Queensland has confidentiality agreements in place with our staff and volunteers who handle personal information that is provided to them. No personal information is ever likely to be disclosed to overseas recipients.
Access to and Disclosure of Personal information
Bicycle Queensland takes reasonable steps to ensure that the personal information that we collect and hold is accurate, complete and up-to-date, However, we rely on you to advise us of any changes to your personal information to help us maintain accurate, complete and up-to-date information.
We will, on request, provide you with access to the personal information we hold about you unless otherwise required or permitted by law.
Access may be denied if:
- The request does not relate to the personal information of the person making the request;
- Providing access would pose a serious and imminent threat to the life or health of a person;
- Providing access would create an unreasonable impact on the privacy of others;
- The request is frivolous or vexatious;
- The information is subject to legal professional privilege;
- Providing access would prejudice negotiations with the individual making the request;
- Access would be unlawful;
- Denial of access is authorised or required by law;
- Access would prejudice law enforcement activities;
- Access discloses ‘commercially sensitive’ decision making processes or information; or
- There is any other reason that is provided for in the Privacy Principles or Privacy Act.
Information will be removed if requested by the member or event participant as long as its removal does not breach any legal requirements or essential operational needs of Bicycle Queensland.
Cookies and IP Addresses
A cookie is a piece of data that enables Bicycle Qld to track and target your preferences to serve you more efficiently. A cookie does not identify you personally but it does identify your computer. You can set your browser to notify you when you receive a cookie. This will provide you with an opportunity to either accept or reject in each instance.
We also record IP addresses to potentially analyse trends, administer our sites, and track traffic patterns, for risk reduction.
Bicycle Queensland will not disclose your personal information to any third party without your consent in writing, unless otherwise required by law or permitted herein, or unless such disclosure is reasonably necessary in our opinion to protect our rights or property, to avoid injury to any person or in order to ensure the proper functioning of our site.
We will refer your complaint to our Privacy Officer who will investigate the issue and determine the steps that we will undertake to resolve your complaint. We will contact you if we require any additional information from you and will notify you in writing of the outcome of the investigation within thirty (30) days.
If you are not satisfied with our determination, you can contact us to discuss your concerns or complain to the Australian Information Commissioner via www.oaic.gov.au.
Contact Bicycle Queensland
Further information about Privacy law and the Australian Privacy Principles is available from the Office of the Australian Information Commissioner’s website www.oaic.gov.au